Request for proposal

• ORDERING PARTY
  Shortbreak Studios s.c., Żółkiewskiego 3, 63-400 Ostrów Wielkopolski, Poland , VAT PL: 622-100-39-39
• DESCRIPTION OF THE ORDERED ARTICLE
  1. The article on order is the renting of exhibiting space construction.
  2. The article on order pertains to the participation of Shortbreak Studios s.c.. in the E3 trade show held in Los Angeles from 11th to 13th June, 2013, planned to be subsidized using the European Regional Development Fund within the Innovative Economy Program, Sub‐Measure 6.5.2 “Support for the participation of entrepreneurs in promotion programs”
  3. Detailed description of the ordered article:
     • creating the project of the stand construction according to the attached plan (Appendix 2 to this Order)
     • creating the construction of the stand according to the project approved by the Ordering party
     • transporting the construction to the trade show area; assembly and disassembly of the stand construction at the site
     • the place of delivery and assembly of the article on order: Los Angeles Convention Center (South Hall), 1201 South Figueroa Street, Los Angeles, CA 90015, USA
     • performing all of the above required work according to the instructions of the trade show organizers available at the following address: http://marketing.ges.com/kits/22/1306/004817/
• ORDER COMPLETION DEADLINE
  1. The ordering party sets the completion deadline of:
     • 2nd – 10th June, 2013 to perform the assembly of the stand at the trade show area;
     • 13th – 17th June, 2013 to perform the disassembly of the stand at the trade show area.
• PLACE AND TIME OF OFFERS SUBMISSION
  1. The offer should be submitted by means of: electronic mail to the following addresses: bizdev@shortbreakstudios.com or shortbreakstudios@gmail.com , or hand delivery to the following address: Shortbreak Studios s.c., Żółkiewskiego 3, 63-400 Ostrów Wielkopolski, Poland, by the date of 16th May 2013.
  2. The offering party may change or withdraw the offer prior to the expiry of the time for offers submission.
  3. In the process of examination and evaluation of the offers the Ordering party may request explanations from the offering parties regarding the submitted offers.
  4. An offering party submits the offer by sending a filled out template of the offer form (Appendix 1) and the offered project of the stand in a minimum of 3 3D projections.
• OFFERS EVALUATION
  The ordering party will evaluate the valid offers on the basis of the following criteria:
  1. Price 50%
  2. Experience in creation and realization of constructions at the E3 trade show held in Los Angeles: realization of an order similar in scope for at least 1 edition of the E3 trade show - 50%
• ADDITIONAL INFORMATION
  1. In case no offer is submitted within the set timeframe or less than 3 valid offers are submitted, the ordering party will choose any contractor that matches all the criteria and terms set out in this request for proposal.
  2. The ordering party reserves the option to not grant the order due to insufficient funds.